July 26, 2014 - 4 Seasons Recreational Club Monthly Meeting
Secretary's Report was approved with one amendment. President Mark Hanson passed the gavel to Vice
President Jon Meterud to lead the discussion about the donation request. Mark abstained from voting.
A Bob/Tim motion passed to approve the minutes with the amendment.
Treasurer's report was approved as read on a Bob/Mick motion.
Food and Fun
We received a price for beef from VonHansons as well as Manions. We decided to order from
Manions for logistical reasons.
We will add ice cream as a food option. Colleen will order Bomb pops, ice cream bars and
fudge bars from Schwans and we will sell for 1 ticket.
We have prizes for 15-17 raffle boards and expect to receive a few more. Our goal is to
have around 20 boards.
We still need to collect door prizes and raffle board items. We also need volunteers to
help during the day. Please contact Doris if you are available to help for a couple of hours.
Reminder to members to collect door prizes and promote raffle ticket sales.
Open House was July 12. Attendance was down, but it was still a productive day for members to prepare
for Food and Fun, do inventory and discuss new ideas. Next year will need to increase advertising and
get a banner made. Doris will prepare a to do list and supply list similar to what we have for Food
and Fun which should help with planning.
Bill has been grooming the trails weekly and they are in good riding condition.
Udeen's will deliver gravel in the near future whenever we are ready for it. County has approved the
areas that we would like to drop the gravel. Tim thinks the gravel purchase may be fundable and he
will look into it.
Someone has been dumping trash at the park. Mark will get a sign made.
The club was audited by the state gaming commission. This was a random audit and our club
was selected based on its size. There were only a few things that need to be corrected.
Class A license is for our raffle tickets. The tickets need to include the physical address of
the drawing location as well as the address of the club. It is acceptable to use our PO Box.
We are not allowed to compensate the seller of the winning ticket, and should encourage buyers
to complete the address portion of the ticket stub as it is required. Any prize winner over $600
needs to be issued a 1099.
Class B license is for same day raffles and includes the meat raffles, 50/50 drawings and paddle
wheel. We are only allowed 200 raffles per year and each drawing is considered a raffle.
Each meat raffle consists of 8 raffles, so we will need to closely monitor the number of raffles
so we don't exceed the limit. Our raffle year begins on March 24.
The paddle wheel used at Food and Fun needs to be changed as everyone needs to be a winner. To
meet the requirement, we will award a piece of candy to all participants. If the paddle holder did
not win the prize for the spin, they will get a piece of candy when the paddle is returned.
Jon reported they will be moving a section of trail. The county and forester will walk the trail
and, upon approval, we will need to brush the area.
Jon found a play set from a company in Hayward for $3400 which includes the cost of delivery. We can
apply for a grant from ECE to help with the cost. This won't be done until next spring, so we decided
to table the discussion for a few months until after Food and Fun.
Mark suggested we form a committee to review our By Laws and update them as needed. Tim has
an electronic copy and will email to Doris and Jean.
The August meeting has been moved to Sunday, August 24 at 10 a.m. due to a conflict. A Bob/Marlene
motion passed to reschedule.
Meat raffle volunteers 8/2 Hanson's; 8/16 Johnson's.
Meeting adjourned at 11:45 on a Dennis/Mick motion.
Doris Youngquist, Secretary